Our client is a well-established firm that provides a wide range of services within the regulatory and corporate sectors. They support businesses with compliance, licensing, advisory, and operational solutions, particularly within highly regulated industries. With a multidisciplinary team and a client-focused approach, they assist both startups and established entities in navigating complex legal and financial frameworks.

Our client is looking for a Front Office Administrator with strong organisational skills and confident communication abilities. This role supports the Front Office function and contributes to wider administration and back office duties across the organisation.

Location: On-Site - Msida

Responsibilities:

As a Front Office Administrator, your broad responsibilities will include but are not limited to:

• Act as the first point of contact at the office, greeting and assisting visitors
• Handle incoming calls and general correspondence
• Provide administrative support to internal teams, including basic technical or document related tasks
• Maintain office records and carry out routine office administration
• Ensure meeting rooms and the reception area are well presented at all times
• Manage inbox communication and prepare documents and correspondence in a timely manner
• Assist senior team members with travel planning and the coordination of meetings
• Support Front Office operations which include: monitoring office supplies, liaising with suppliers, requesting quotations, and coordinating maintenance or repair requirements
• Prepare documents for internal teams, particularly those related to audit processes such as letters, forms, and other client documentation
• Handle online submissions through relevant portals
• Manage the collection, posting, and filing of documents
• Obtain required signatures from authorised personnel
• Support the Audit and Assurance team, as well as other departments, with administrative tasks when needed

Requirements:

• Experience in a front office, administrative, or customer service role (experience with document control is an advantage)
• Education to O level or higher
• Basic understanding of accounts or audit processes is considered an asset

Personal Skills

• Strong communication skills
• Fluency in English, with Maltese or Italian considered beneficial
• Confident user of Microsoft Office and standard IT tools
• Strong time management skills with the ability to meet deadlines
• Meticulous, organised, motivated, and reliable
• Able to follow guidance and work well both independently and within a team
• Able to remain calm and effective under pressure
• Professional appearance and a friendly, approachable attitude

What’s in it for you?

Our client offers an exciting, challenging role in a collaborative, dynamic environment. The right person will find many career growth opportunities in their company, whether you want to advance your technical skills or aspire to leadership in the future.

Benefits:

• Annual bonus
• Yearly performance-based salary reviews
• Reduced working hours during summer months
• Regular team-building and social activities
• Private health insurance coverage
• Access to employee benefits and savings schemes
• Up to 10 days of study leave annually to support ongoing learning