We are seeking a highly organised, presentable, and professional Personal Assistant to support the CEO of a group of companies. This is a hands-on role for someone who can thrive in a busy, high-expectation environment, balancing professional and occasional personal tasks while keeping multiple priorities in order.

Location: Hybrid – Malta

Responsibilities:

As a Personal Assistant, your broad responsibilities will include but are not limited to:

• Oversee calendars, email inboxes, and key deadlines across several companies
• Work with legal teams, accountants, and auditors to make sure all filings and documentation are completed on time
• Handle invoicing, bookkeeping, and basic accounting duties, including reconciliations and intercompany transfers, with Sage 
• Plan and coordinate meetings, events, and travel logistics
• Welcome clients and guests in a friendly and professional way
• Track and follow up on quotes and invoices, and communicate with suppliers and contractors
• Bring structure to a dynamic office, creating clear systems that replace day-to-day chaos
• Organise and maintain shared files through Google Drive, OneDrive, and similar platforms
• Provide occasional personal support, around fifteen percent of the role, such as small errands, liaising with agencies for the founder’s children, or organising personal appointments

Requirements:

• Fluent in Maltese and English in both writing and speaking, with Italian viewed as an advantage
• Strong sense of organisation, close attention to detail, and confidence working with shifting priorities
• Three to five years of experience in a Personal Assistant or Executive Assistant role, ideally in a busy environment
• Solid understanding of basic accounting such as P and L, reconciliations, and intercompany transfers, with proven experience using Sage 
• Able to stay calm, focused, and solutions oriented under pressure
• Reliable, discreet, and capable of managing confidential information
• Comfortable with technology, including calendar tools, email platforms, and shared file systems
• Professional and presentable, with a welcoming and positive approach
• Holder of a full driving licence, with a company car provided for work related errands

What’s in it for you?

Our client offers an exciting, challenging role in a collaborative, dynamic environment. The right person will find many career growth opportunities in their company, whether you want to advance your technical skills or aspire to leadership in the future.

Benefits:

• Hybrid working arrangements
• A dynamic, varied role with scope to grow alongside the business
• Company social events, launches, hotel stays, and leisure activities
• Annual salary review and performance-based bonus
• Company car, laptop, and phone withan  unlimited plan