We are seeking a highly organised, presentable, and professional Personal Assistant to support the fast-moving founder of a growing group of  companies in the interior design and related industries. This is a hands-on role for someone who can thrive in a busy, high-expectation environment, balancing professional and occasional personal tasks while keeping multiple priorities in order.

Location: Hybrid – San Gwann

Responsibilities:

As a Personal Assistant, your broad responsibilities will include but are not limited to:

• Manage multiple calendars, email accounts, and deadlines across 3 companies
• Liaise with legal teams, accountants, and auditors to ensure all company documentation and deadlines are met
• Oversee invoicing, bookkeeping, and basic accounting tasks, including reconciliations and intercompany transfers (Sage training can be provided if required)
• Coordinate meetings, events, and travel arrangements 
• Welcome clients and visitors with a warm, professional attitude
• Handle follow-ups on quotes and invoices, and liaise with suppliers and contractors
• Maintain order and structure in a busy office environment, turning “organised chaos” into efficient systems
• Manage shared files and documents using Google Drive, OneDrive, and other tools
• Provide occasional personal support (approx. 10-15% of the role) such as handling small errands, liaising with agencies for the founder’s children’s projects, or organising personal appointments

Requirements:

• Fluent in Maltese and English (written and spoken). Italian is a plus
• Strong organisational skills, attention to detail, and ability to manage competing priorities
• At least 3–5 years of experience in a Personal Assistant or Executive Assistant role, ideally in a fast-paced environment
• Basic accounting knowledge (P&L, reconciliations, intercompany transfers)
• Able to remain calm and focused under pressure, with excellent problem-solving skills
• Discreet, trustworthy, and able to handle sensitive information
• Tech-savvy, comfortable with calendar management, email, and file-sharing platforms
• Presentable and professional appearance, with a welcoming and positive attitude
• Full driving licence (company car provided for work-related errands)

What’s in it for you?

Our client offers an exciting, challenging role in a collaborative, dynamic environment. The right person will find many career growth opportunities in their company, whether you want to advance your technical skills or aspire to leadership in the future.

Benefits:

• Up to 50% remote working option
• A dynamic, varied role with scope to grow alongside the business
• Company social events, launches, hotel stays, and leisure activities
• Annual salary review and performance-based bonus
• Company car, laptop, and phone with unlimited plan