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Hireroo career site
Operations · Malta

Executive Assistant

Job Description 

Our client is a rapidly growing organisation with diverse operations across events, corporate services and property management. As the company evolves from its family-run origins to a more structured corporate environment, they are seeking a proactive and highly organised Executive Assistant to support the Founder in managing both professional and personal responsibilities.

This role is integral to ensuring operational efficiency, maintaining smooth day-to-day management and driving key initiatives forward. The ideal candidate will have exceptional organisational skills, a problem-solving mindset and the ability to manage multiple priorities seamlessly. Acting as a trusted partner, you will support the Founder across various commitments while working closely with a senior advisor to implement corporate structures and optimise workflow efficiency.

The position is based at the company’s office, where you will also oversee the reception area, ensuring a well-organised and professional environment.

Location: On site - Mosta

Responsibilities:

As an Executive Assistant, your broad responsibilities will include but are not limited to:

  • Serve as the primary point of contact for the Founder, managing schedules, meetings and correspondence.
  • Keep projects and initiatives on track, ensuring deliverables align with strategic priorities.
  • Facilitate communication between internal teams and external stakeholders.
  • Assist in implementing corporate structures and optimising operational workflows.
  • Oversee the Founder’s personal schedule, including appointments, errands, and travel arrangements.
  • Manage property-related tasks, ensuring upkeep, maintenance, and compliance with deadlines.
  • Provide hands-on support with personal errands and administrative tasks.
  • Anticipate needs and identify opportunities to enhance efficiency and productivity.
  • Ensure agendas and initiatives progress smoothly, handling tasks effectively.
  • Act as a gatekeeper, prioritising requests and escalating issues when necessary.
  • Support high-level planning, decision-making, and execution of strategic objectives.

    Requirements:

  • Ability to thrive in a fast-paced, high-pressure environment while maintaining professionalism.
  • Exceptional organisational and time-management skills, with strong attention to detail.
  • Excellent interpersonal and communication skills, confident in engaging with senior stakeholders.
  • Discretion and reliability in handling confidential matters.
  • Experience in fast-growing or transitioning companies is an advantage.
  • Fluency in English; knowledge of Maltese or other languages is a plus.
  • Proficiency in productivity tools (e.g., Microsoft Office, Google Workspace, task management platforms).
  • Flexibility to work irregular hours when necessary.
  • A valid driver’s licence and willingness to travel as required.


    What’s in it for you?

    Our client offers an exciting, challenging role in a collaborative, dynamic environment. The right person will find many career growth opportunities in their company, whether you want to advance your technical skills or aspire to leadership in the future.

    Department
    Operations
    Locations
    Malta
    Picture of Jean Vella
    Contact Jean Vella Recruiter

    About Hireroo

    We redefine recruitment, by focusing on a rich back to basics approach that focuses on genuine relationship building both with our clients and our candidates, offering a truley bespoke service that revolves around that perfect match. With global reach and equipped with profound industry insights and an extensive network, we have now earned the trust of globally recognized iGaming and fin-tech companies. Standing firmly as the go-to partner for these industry leaders, collaborating on numerous local and global HR projects we take pride in our role as true lifetime partners for both our clients and candidates.

    Founded in 2023
    Coworkers 5
    Operations · Malta

    Executive Assistant

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